Board meetings are where key decisions are made about the direction, policies and operations of a business. Board meetings are a great opportunity for directors to stay up to current on the business in general and ensure that the business will attain its objectives.

Before any deliberation or decision-making it is essential to review any relevant reports and updates from departments and committees. This includes financial statements or customer feedback surveys and any other relevant information that could influence the decision of the Board.

All board members should receive the information in advance of the meeting so that any questions or concerns can be addressed in a timely manner prior to the meeting of the full board. This is especially helpful if committee chairs are present in order to make it easier for them to attend the board meeting.

Distractions caused by discussions during the board meeting is a major waste of time and diverts board members away from the main agenda items. To avoid this, many boards include a “parking lot on their agendas, where they can block off-agenda topics to be considered later, to ensure that the primary agenda items are addressed first.

A dynamic and thorough agenda, and a commitment to follow it consistently, is a sign that the views of both committee and board members are respected. Taking the time to design an effective agenda can also help the meeting start on-time and conclude on time and leave attendees with a positive feeling about the Board meeting experience.

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